THE FREE SCHOOL MUSIC PROGRAMME DIARY

Put your school’s music week in one place.

Your free in-school diary management system.

A calmer place to organise your school’s music teaching. Add teachers and rooms, build repeating sessions, import a spreadsheet and spot timetable clashes. Explore day, week, month and year views, then print the plan for your team. Use group labels, never pupil records.

Open the free diary All free resources ↗

Your diary starts empty. Set your term dates, then add a session below.

GET YOUR PROGRAMME IN PLACE

Build a teaching window or bring in a spreadsheet. Review every change before it joins your diary.

YOUR SCHOOL MUSIC DIARY FREE

Your week in music.

No sessions planned yet · Europe/London

School planning
Europe/London

On a small screen, scroll the week sideways or choose Agenda.

My Music Lessons · School music programme diary

A clear week. A good place to start.Set your school term, then add a session, build a timetable or import a spreadsheet.

Create a free account to save your diary and return to it.

Find a clear slotFind room in the diary for one more session.

Choose a date and teaching window

Checks the room, staff role and group allocations entered in this diary only. A clear slot does not establish real-world availability, supervision or suitability.

Session date Window starts Window ends Session length (minutes) Check a start time every Room Staff role Group label (optional)Use a group label, never pupil names.

Results only prefill a new one-off session. Review its details and add it when you are ready; finding a slot does not book anything.

Choose a date and search window to see clear slots.

Manage several sessionsCancel or copy selected dates with one reviewed change.

Choose session patterns

Select the patterns you want to manage, then choose an inclusive date range. Only dates that are actually scheduled in that range are cancelled or copied.

Find a session pattern

No session patterns selected.

Choose the change

Action Dates from Dates through

Cancelling affects actual dates in the selected range, keeping the session patterns. Copying creates one-off dates and skips source cancellations and closures. Your whole diary can hold 100 patterns. Every change is previewed before you apply it, and Undo is available afterwards.

Choose session patterns and dates, then preview your changes.

Cancelled datesFind dates you cancelled and review a possible restore.

Review a date range

This list shows manually cancelled session dates. If a cancelled date also falls on a school closure, a closure note is shown. Removing a cancellation does not override a closure.

Dates from Dates through

Restoring a date is previewed for new clashes and needs your confirmation. You can undo an applied restore.

Choose a date range to review manually cancelled dates.

Build a timetableGive each group a slot in one weekly teaching window.

Your weekly teaching window

Set your term dates and closures first. Choose the first teaching date, add one group label per line and leave time for changeovers. This draft adds to your existing diary.

Session title (required) Instrument Group labels (one per line)Use group labels, never pupil names. Each label can be up to 80 characters. First teaching dateThis chooses the weekday for your weekly window. Last teaching date Group order Window starts Window ends Session length (minutes) Changeover (minutes) Optional break starts Optional break ends Room Teacher / staff role

Rotations count closed weeks in the group order and use one session pattern for each teaching date. Your whole diary can hold 100 patterns; the preview checks the fit before you add anything.

Your timetable preview will appear here.

Import a spreadsheetMap a CSV, check the draft and add its sessions.

Save your spreadsheet as CSV, or start with the template. Use dates like 2026-11-10 and 24-hour times like 15:30. Imports add sessions and resources after you review them.

Labels belong here. Personal records do not.Use group labels and staff roles, never pupil or staff names. Check every column before choosing your file.

Choose a CSV spreadsheetThe preview checks dates, times, resources and diary limits.

Choose a CSV to map its columns and review the import.

Add a sessionOne-off, weekly or fortnightly. Edit any saved session here.

Session details

Repeating sessions run between your dates and skip school closures.

Editing a repeating session? Changes apply to the whole pattern. Cancel a single date from its diary card.

Session title (required) Group labelUse a group label, never pupil names. Instrument Room

Teacher / staff role

First session date Start time End time Repeat Final repeat dateFor a one-off session, use the first session date.

No session is being edited.

School, teachers & roomsTerm dates, teaching labels, rooms and days off.

Your programme

School / programme label Term starts Term ends

Rooms

Add spaces you can actually use. Sessions can also be unassigned.

Room label

No rooms added.

Teachers & staff roles

Add a scheduling label such as “Guitar teacher” or “Music lead”. Use role labels, not actual names or personal records.

Scheduling label

No teachers or staff roles added.

School closures & days off

Add half-term, INSET days and other closures. A single day uses the same start and end date. Sessions are left out on these dates.

First dayLast dayClosure label

No closures added.

All planned sessionsManage the whole programme, including sessions outside this week.

Edit a whole session pattern here, or cancel a single date from its diary card. Deleting a pattern removes all its dates.

No sessions yet. Add your first session to begin.

Save, back up & start againYou choose what this browser remembers. Keep a backup for another device.

Save this diary in this browserOff by default. Saving is specific to this browser and device. This device copy stays in this browser. Use account saving to continue on another device.

Device saving is off. Download a backup to keep a copy.

Keep a portable copy.

A downloaded backup is an optional extra copy. Account saving lets you return on another device without importing a file. Import your backup here to continue a saved programme.

Import a diary backupChoose a JSON backup downloaded from this diary. Import replaces the current programme.

Manage this browser.

Load a diary you previously chose to save here, or recover the version before its most recent save. Review the confirmation before replacing your open programme.

Recovery stays in this browser on this device. Forgetting the saved copy also removes its previous version; keep a downloaded backup for longer-term recovery.

Explore or start fresh.

The example is a fictional programme you choose to load. Start empty clears the current diary.

TAKE THE PLAN WITH YOU

A useful copy, wherever you plan.

Download a calendar snapshot or spreadsheet-friendly CSV. Choose Print pack in the view menu for a separate page for each room, staff role or group.

Download / print pack range

Calendar downloads are snapshots, not calendar sync or invitations. Import the .ics file into your calendar manually; later diary changes need a fresh download and careful replacement of the old copy. Dates and times use Europe/London.

Using the diary well

Free to use. No subscription or account needed. An optional school email account saves one private programme so you can return and edit it. This is an in-school programme diary with no billing, portals or live AI.

Start with your school’s term dates. Add rooms and staff role labels if you want to check for double bookings. Add closures before setting up repeating sessions.

The diary flags overlapping sessions that share an assigned room, staff role or group label. It cannot check supervision, room suitability, travel time or equipment availability. Review the programme with your school before using it.

This free tool plans your school programme. It does not book My Music Lessons access, allocate pupil accounts or connect to a live AI teacher. Keep personal and pupil information out of every label and downloaded file.

KEEP THE PLAN MOVING

Your next useful step.

Music session planner Make the teaching room work for music.Free sign-up poster Explore music lessons for your school

FROM PLANNING TO PLAYING

Let’s talk about music at your school.

MML can discuss the instruments, teaching and practical arrangements that fit your school. Your free planning tools stay free.

Ask about your school

Put your school’s music week in one place.

School music diary

Your diary. Ready when you are.